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The Best Microsoft OneNote Keyboard Shortcuts You Need to Know

Whereas OneNote is nice to be used on a pill, its desktop app is simply as useful. On this article, I will run by way of the important keyboard shortcuts for OneNote on a Home windows desktop pc.

Mac keyboard shortcuts in OneNote usually observe the identical precept because the Home windows keyboard shortcuts, although the Alt key on a Home windows keyboard is commonly changed by the Choices key on a Mac, and the Home windows Ctrl key might be substituted for a Mac’s Cmd key.

The OneNote Interface

Here is a screenshot of the OneNote interface and the place you will discover totally different areas of this system. These areas are referred to all through the article, so use this graphic as a information if you happen to run into any unfamiliar phrases.

  1. Notebooks
  2. Sections
  3. Part Teams
  4. Pages
  5. Subpages
  6. Energetic web page
  7. Notes
  8. Kinds
The OneNote interface with eight elements highlighted and numbered.

Since new notes might be added wherever on a web page, the one manner to take action is by single-clicking the related space utilizing your mouse. Nevertheless, as soon as you’ve got performed this, you needn’t contact your mouse once more! All the time use the primary space of your keyboard for keyboard shortcuts, and keep away from utilizing the quantity pad.

OneNote Shortcuts to Use When Typing Notes

These shortcuts are the nuts and bolts for creating and enhancing notes in OneNote.

Motion

Shortcut

Choose the textual content in a word

Shift+Left or Proper Arrows

Choose the present line in a word

Ctrl+A

Choose the present word

Ctrl+A twice

Choose every part on the energetic web page

Ctrl+A thrice

Reduce the chosen textual content

Ctrl+X

Copy the chosen textual content

Ctrl+C

Paste

Ctrl+V

Undo the earlier motion or actions

Ctrl+Z

Redo the earlier motion or actions you undid

Ctrl+Y

Insert the present date

Alt+Shift+D

Insert the present time

Alt+Shift+T

Insert the present date and time

Alt+Shift+F

Formatting a Be aware’s Textual content in OneNote

After utilizing the above shortcuts to pick out textual content in a word, use these keyboard shortcuts to use formatting. In the event you use any of those shortcuts with out deciding on textual content in a word, the formatting can be utilized to something you add to the word after that time.

Motion

Shortcut

Make the chosen textual content daring

Ctrl+B

Make the chosen textual content italic

Ctrl+i

Underline the chosen textual content

Ctrl+U

Add strikethrough to the chosen textual content

Ctrl+-

Enhance the chosen textual content’s font dimension

Ctrl+Shift+.

Lower the chosen textual content’s font dimension

Ctrl+Shift+,

Spotlight the present line of textual content in yellow (or take away the yellow spotlight)

Ctrl+4

Spotlight the present line of textual content in inexperienced (or take away the inexperienced spotlight)

Ctrl+5

Begin or finish a bulleted record

Ctrl+.

Begin or finish a numbered record

Ctrl+?

Left-align the present paragraph

Ctrl+L

Proper-align the present paragraph

Ctrl+R

Copy the chosen textual content’s formatting

Ctrl+Shift+C

Paste textual content formatting

Ctrl+Shift+V

Apply heading types 1 to six

Ctrl+Alt+[number]

Working With OneNote Tables

Utilizing tables in OneNote is easy. Here is the best way to add and amend a desk in a OneNote word.

Motion

Shortcut

Flip the energetic word right into a desk

Place your cursor the place you need the column break to be, and press Tab

Create a desk

Alt > N > T > Arrows > Enter

Insert a brand new row under the present row

Ctrl+Enter

Insert a brand new column to the appropriate of the present column

Ctrl+Alt+R

Choose cells in a desk

Shift+Arrows

Choose textual content in a cell

Ctrl+A

Choose a complete cell

Ctrl+A twice

Choose the entire row of cells

Ctrl+A thrice

Choose the entire desk

Ctrl+A 4 occasions

Delete a desk row

Ctrl+A thrice > Delete

Delete a complete desk

Ctrl+A 4 occasions > Delete

Exit a desk so as to add textual content under

Navigate to the underside row and press the Down Arrow key

OneNote permits you to connect a visible tag to textual content inside your notes to categorize info and make it stand out. To use a tag, be sure your cursor is within the related textual content, and use the next keyboard shortcuts.

Motion

Shortcut

Apply, test, uncheck, or clear the “To Do” tag and checkbox to the present line of textual content

Ctrl+1

Apply or clear the “Necessary” tag to the present line of textual content

Ctrl+2

Apply or clear the “Query” tag to the present line of textual content

Ctrl+3

Apply or clear the “Spotlight” tag to the present line of textual content

Ctrl+6

Apply or clear the “Contact” tag to the present line of textual content

Ctrl+7

Apply or clear the “Tackle” tag to the present line of textual content

Ctrl+8

Apply or clear the “Cellphone Quantity” tag to the present line of textual content

Ctrl+9

Take away tags from the present line of textual content

Ctrl+0

Organizing and Navigating OneNote Pages, Subpages, and Sections

As I discussed above, the one manner so as to add a brand new word is by single-clicking the related place, however that is the one time you will want to make use of your mouse when organizing and navigating your OneNote file. See the screenshot within the first part of this text to remind your self of the OneNote interface and, thus, a few of the phrases used within the desk under.

Motion

Shortcut

Create a brand new web page

Ctrl+N

Create a brand new web page or subpage after the energetic web page or subpage

Ctrl+Alt+N

Create a brand new subpage

Ctrl+Shift+Alt+N

Promote a subpage to a web page

Ctrl+Alt+{

Demote a web page to a subpage

Ctrl+Alt+}

Create a brand new part

Ctrl+T

Bounce to the following or earlier word on a web page

Alt+Down or Alt+Up

Bounce to the earlier web page in a bit

Ctrl+Web page Up

Bounce to the following web page in a bit

Ctrl+Web page Down

Bounce to the primary web page within the present part

Alt+Residence

Bounce to the final web page within the present part

Alt+Finish

Bounce to the final web page you considered

Alt+Left

Bounce to the energetic web page’s title

Ctrl+Shift+T

Bounce between OneNote’s interface areas and menus

F6

Open a small OneNote window to create a aspect word

Ctrl+Shift+M

Different Helpful OneNote Keyboard Shortcuts

Listed below are another keyboard shortcuts I take advantage of on a regular basis.

Motion

Shortcut

Add a hyperlink

Ctrl+Ok

Open a specific hyperlink

Ctrl+Enter

Launch the search bar

Ctrl+E

Share the energetic web page through Outlook electronic mail

Ctrl+Shift+E

Present or conceal the ruler traces

Ctrl+Shift+R

Open or shut full-screen mode

F11

Open Editor to evaluation the notes for spelling and grammar

F7


Studying the keyboard shortcuts is only one technique to maximize your OneNote productivity. You may as well set reminders for essential duties, use OCR to extract text from images, record and transcribe voice recordings, and invite collaborators to contribute to a pocket book.

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The Best Microsoft OneNote Keyboard Shortcuts You Need to Know

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